The books were not maintained all year
A year-end statement review cannot replace ongoing bookkeeping, but it can create a more orderly transaction list for the next conversation with your accountant.
For U.S. owner-operated small businesses
Prepare Small-Business Bank Statements for Your Accountant
Bring a year of business account and card activity into one structured workbook for review with your accountant.
Analyze 3 statements free →Free preview · No credit card · Full report $49
No bank login required · Review before export · Built for U.S. tax-document preparation
Where statement organization helps—and where it stops
Start with a complete transaction record, then add the context a bank statement cannot provide.
Several people or cards generated spending
Separate statements may contain subscriptions, supplies, travel, repairs, and owner purchases. Combining eligible files makes gaps and duplicates easier to spot.
Not every cash movement is revenue or an expense
Loans, capital contributions, owner draws, credit-card payments, refunds, and transfers need careful review instead of automatic tax labels.
Before you upload
Build a complete file set
Missing months and accounts create missing context. Collect the source records first so the exported workbook is easier to verify.
- Statements for every business bank account included in the reporting period
- Statements for business credit cards and any personal cards used for company purchases
- Processor or payment-app summaries when deposits are net of fees
- Payroll, loan, sales-tax, inventory, and fixed-asset records maintained outside the bank
- Notes identifying owner contributions, draws, and transfers between accounts
A reviewable four-step workflow
Collect a complete period
Gather every monthly statement and confirm that no account or month is missing before upload.
Create the transaction inventory
MyTaxEase extracts activity from supported files and brings it into a consistent review view.
Resolve exceptions
Check duplicates, transfers, owner activity, refunds, and unfamiliar merchants. Correct categories where the context is known.
Package the handoff
Export the Excel workbook and provide the source statements plus the separate records your accountant requests.
Human review matters
Give extra attention to these transactions
Owner and financing activity
Mark owner contributions, draws, loan proceeds, and debt payments for professional review. Their accounting treatment cannot be inferred from a merchant description alone.
Payroll, inventory, and sales tax
Bank statements usually do not contain enough detail for these areas. Reconcile them with payroll reports, inventory records, and sales-tax filings.
Net processor deposits
A bank deposit may already exclude fees, refunds, or chargebacks. Compare processor summaries so gross receipts are not confused with net cash received.
Professional handoff
What to bring with the workbook
The Excel export is most useful when the source documents and a short list of unresolved questions travel with it.
- The reviewed MyTaxEase Excel workbook
- All source bank and card statements
- Payment-processor and marketplace summaries
- Payroll, loan, inventory, asset, and sales-tax records
- A list of unresolved or unusual transactions
MyTaxEase boundary: MyTaxEase is a document-organization tool, not a bookkeeping system. It does not produce financial statements, close your books, decide tax treatment, or replace professional review.
Questions for this use case
Can MyTaxEase replace my bookkeeping software?
No. It is designed to organize statement transactions into a reviewable report. Ongoing bookkeeping, reconciliations, and financial statements remain separate work.
Can I combine statements from several business accounts?
You can add up to 50 supported statement files to a report. Review the resulting transaction list for overlapping periods, transfers, and missing accounts.
Will the workbook be ready to file?
It is a cleaner starting point for an accountant or tax preparer, not a filed return or a substitute for the additional records and decisions they require.
Other ways to prepare your records
Give your tax professional a cleaner starting point
Upload your own statements, review the result, and pay only when you are ready for the complete report.
Start with 3 statements free →